Updated October 2026
Before you wipe the old server
Why the old box matters
Your oldest records may only live there
When an office moves to the cloud, the new system usually starts fresh. The years before the switch stay on the old server in the closet: shared drives full of job folders, old QuickBooks company files, exported reports, maybe a mail archive. The Nyne AI ad describes it as old files "collecting dust on your server; job folders, invoices, exports".2
Years count when buyers price data. Most ask for at least three years of records, and a few want five or more. The old server may be the thing that gets you over a buyer's minimum.3,4,5,6
Before you wipe
Five things to do before the recycler comes
One, keep it powered and untouched until you know what is on it. Two, make a rough map: top-level folders, date ranges, which software files are there. Three, check whether the files open: old accounting or job software may need the program to read them. Four, take a full copy to a drive you control. Five, only then ask buyers what they would want from it.
Never hand over the server itself or an admin password. Buyers collect records in different ways, from a staff sign-in to approved systems, to read-only access to sources you pick, to a plain file export. Frankfurt Kurnit, a law firm, advises giving a buyer no direct access to company systems, so ask each buyer how it collects and pick the setup you are comfortable with.7,8,9
Is it worth the trouble
The box is worth little, the files may not be
Most owners think about the hardware, which is worth little. The ten years of jobs on the drives may be worth far more to the right buyer. Published ranges for operating companies mostly run $100K to $2M, but those are the buyers' own claims, not offers, so a real number only comes after a buyer looks at what you have.10,11,12
Size still matters. Most buyers want 20 to 30 or more people, and a few state no minimum. Before you spend a weekend on the server, take our quiz, which checks your size and years and introduces you to the buyers we work with that take a company like yours.3,4,13,14,15
FAQ
Questions, answered with sources
Every business is different, so this one is best talked through with the buyer you're working with. Their team goes over it with you before anything is signed.
Before you sign
Questions to talk through with your buyer
Every business is different, so these are best talked through with the buyer you're working with. Their team goes over them with you before anything is signed.
Questions for this kind of business
- Is anything on the old server under a retention requirement or a legal hold?
- Who owns this data: the company, an estate, or someone else?
- How do CCPA, GDPR, UK GDPR and state privacy laws apply, and is de-identified data still personal information?
Questions for any buyer
- Is the license exclusive, and for how long?
- Can you sublicense the data, and to whom?
- Which AI labs will receive it, and will you tell us?
- How long do you keep it, and how is it deleted?
- What is your liability cap, and who indemnifies whom?
- Will the contract ban re-identification of people in the data?
- Who removes personal data, by what method, and do we approve it first?